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Hespeler Tennis Club Board of Directors

The Hespeler Tennis Club is a non-profit organization run by a group of volunteer directors. A given director position is typically held for 1- or 2-year terms, and may be held for up to 2 consecutive terms.

Director Role Descriptions

President

The President is the main leader of the club's activities. They are in charge of scheduling board meetings and overseeing all of the other directors' tasks. They will also be the main proponent in the hiring and evaluation of the Club Professional.

Vice-President

The Vice-President is to assist the President in all club-related endeavours. They will be the first back-up to assume the role of President if required. They also assist in all leagues / events at the club.

Treasurer

The Treasurer is in charge of managing all the funds of our not-for-profit club. They will be the second back-up to assume the role of President if required. They must ensure all bills are paid, coaches are compensated, and all expenses are accounted for. They are also responsible for providing adequate and easy-to-follow financial reports for the last board meeting of the year, or for the club/city when requested.

Secretary

The Secretary is to keep order throughout the club. They will be the third back-up to assume the role of President if required. They also assist the President in the scheduling and running of the board meetings, as well as recording and distribution of the meeting minutes.

Community Director

The Community Director will receive guidance under the Vice-President. They are in charge of assisting in any club events, specifically the setup, take-down, and purchasing of food and drink. They are also the main spearhead in the community for recruiting more members (by distributing flyers at schools, attending relevant city meetings, etc)

Special Events Director

The Special Events Director will receive guidance under the Vice-President. They are in charge of running any non-Team Tennis events that occur at the club. These include, but are not limited to, social events, club tournaments, and yearly functions. They work in conjunction with the Club Professional on all events.

Team Tennis Director

The Team Tennis Director will receive guidance under the President. They are in charge of running the Team Tennis program in its entirety (registration, team selection, scheduling, finals-day preparation, etc). They are also be responsible for any Team Tennis-related comments, complains, or feedback.

Junior Director

The Junior Director will receive guidance under the President. They are a club representative under the age of 18 who attends board meetings and events to voice the collective opinions of the club's junior membership.

Club Professional

The Club Professional is a paid staff member of the Hespeler Tennis Club. They are to attend board meetings as a voting member. In all other aspects, they work with the club President and follow the guidelines agreed to on their job description and employment contract.